Skip to content

How do I add, edit, or remove users?

Add, edit, and remove users from the Organization Access page. 
  1. At the main navigation toolbar in LibraryAware, select ADMIN. *Only users with the role of Administrator will have access to the complete ADMIN area.

  2. On the left, under Account Management, select Organization Access


Current users for your organization are listed under Users With Access, which includes the following information for each user:
  • Name
  • Email Address
  • Role
  • Confirmed *Once a user is invited and activates their account, a green check will appear in this column.

Add Users
Users are added by sending an email invitation from LibraryAware. You can have as many users as you want and need in LibraryAware (bonus: you can set access levels!), so get inviting:
  1. In LibraryAware, select ADMIN from the navigation toolbar at the top of the screen.

  2. On the left, selet Organization Access.

  3. Under Send invitations to collaborators, enter the email addresses of the users you want to invite. Multiple addresses must be separated by semi-colons or commas without spaces. 
    Example: user1@email.com;user2@email.com;user3@email.com

  4. Use the drop-down to select a user role. (All users you enter at a time will be assigned the same role. To assign different roles to users, send each invitation separately.)

  5. Click Send Invitations.



  6. The email invitation will include an account activation link they'll use to create their LibraryAware profile and password. When they login to LibraryAware they will have access (defined by their user role) to your organization's LibraryAware account.   

  7. Once the email has been sent, but before the user has activated their account, you will see their email listed under Users With Access. Their Name and a checkmark under Confirmed will not yet appear.



  8. When the user activates their account, their Name and a checkmark under Confirmed will appear.



NOTE: All users added at the Parent Organization will also be users (with the same assigned role) for all Child Organizations (e.g. libray branches).


Edit a User's Role
  1. In LibraryAware, select ADMIN from the navigation toolbar at the top of the screen.

  2. On the left, selet Organization Access.

  3. Under Users With Access, locate the user whose role you want to edit.

  4. In the Role column, click the pencil icon.

  5. From the drop-down, select a new role for the user.



  6. Click somewhere on the page outside of the drop-down menu to lock the change.

  7. The user will receive an email notification for the change.

Remove a User
Administrators should periodically review the users for their organization's LibraryAware account and remove any users who should no longer have access (such as someone no longer affiliated with the organization).
  1. In LibraryAware, select ADMIN from the navigation toolbar at the top of the screen.

  2. On the left, selet Organization Access.

  3. Under Users With Access, locate the user whose role you want to remove.

  4. In the Remove column, click the shield/minus sign icon.



  5. A pop-up will appear asking you to confirm the removal. Click OK to confirm.
Once a user is removed, they will no longer have access to LibraryAware. All items created by the user remain in the organization's account.



Related Articles


Feedback and Knowledge Base