How do I send a test email for a newsletter issue?

If you have Newsletter Builder (for corporate customers), go to the Welcome to the Newsletter Builder platform page to learn about creating your newsletters.


Before you schedule a newsletter issue to send to all subscribers, we recommend that you send it first to yourself or a coworker to ensure that all links work and you are satisfied with the appearance.

To send a test email of a newsletter issue:

  1. Access the Newsletters section by selecting Newsletters from the top of the LibraryAware page.
  2. On the left side of the Newsletters Overview page, click the Newsletter Lists link.
  3. A list of all your newsletter lists will display.  Click the View Issues link below the newsletter list that your newsletter is associated with.
  4. The issues for that newsletter list will display.  Click the Send test email link to the right of the newsletter issue name.  This will take you to the Send test email page.
  5. Enter the following Email Publication Options:
    • Subject – This text will appear in the email subject line.  By default, “[Newsletter List Name]: [Newsletter Issue Name]” will be listed.
    • Reply To Address - Enter the email address to which you’d like responses to be forwarded. 
    • Friendly From - This will appear in the “From” line in the email. You can use the name of a person at your library, or you can use a department name, e.g., Public Library Support. Your organization name will appear in this field by default.
  6. In the Email Addresses field, list the email addresses that the test email should be sent to.  Separate multiple email addresses by semi-colon.
  7. Click the Send button.  The test email will be sent shortly to the email addresses listed.

To send a test email directly from the Editor:

  1. Open your newsletter issue in the Editor.
  2. Add the content and make the changes to your newsletter.
  3. When you are ready to send the test email, select the Publish to… drop-down, or select the Publish menu in the menu bar.
  4. Click the Send Test Email link. This will take you to the Send test email page.
  5. Enter the following Email Publication Options:
    • Subject – This text will appear in the email subject line.  By default, “[Newsletter List Name]: [Newsletter Issue Name]” will be listed.
    • Reply To Address - Enter the email address to which you’d like responses to be forwarded. 
    • Friendly From - This will appear in the “From” line in the email. You can use the name of a person at your library, or you can use a department name, e.g., Public Library Support. Your organization name will appear in this field by default.
  6. In the Email Addresses field, list the email addresses that the test email should be sent to.  Separate multiple email addresses by semi-colon.
  7. Click the Send button.  The test email will be sent shortly to the email addresses listed.

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