How can a parent organization distribute a newsletter to a child organization?

If you have Newsletter Builder (for corporate customers), go to the Welcome to the Newsletter Builder platform page to learn about creating your newsletters.


Parent organizations that have one or more child organizations can distribute, or syndicate, the newsletters that they create.  The child organizations can then edit these newsletters if they want and send them to their own subscribers.  
  1. The parent organization must create or edit a newsletter list and set it to syndicate to other lists.
  2. The child organization must create or edit a newsletter list that will be associated with the newsletter list from the parent organization (by choosing the third syndication option).  The newsletter list at the child organization will receive its content from the parent’s newsletter list.
  3. The parent organization creates a newsletter and distributes it to the child organization.
  4. The child organization may edit the distributed issue or change the publication date for a newsletter.  The newsletter will be sent to the child organization’s subscribers on the selected publication date.


Syndicating to a child organization (Parent Organization):

  1. From the Parent’s LibraryAware account, access the Newsletters section by selecting Newsletters from the top of the LibraryAware page.
  2. On the left side of the Newsletters Overview page, click the Newsletter Lists link.
  3. At the Newsletter Lists page, click the Create Newsletter List button or the Edit List Settings link to the right of the newsletter list you wish to syndicate.
  4. If this is a new list, enter the newsletter list information.  See How do I create a newsletter list? for information about these fields.
  5. Under the List Syndication field, select the radio button for This list will syndicate issues to other lists.
  6. If this is a new list, click the Customize list layout button to determine the look of the newsletter issues for this newsletter list.  See How do I create a newsletter list? for information about these options.
  7. When you have finished making your layout selections, click the orange Select Layout button.
  8. Click the Save Changes button to save your newsletter list.

Receiving content from a parent’s syndicated list (Child Organization):

  1. From the Child’s LibraryAware account, access the Newsletters section by selecting Newsletters from the top of the LibraryAware page.
  2. On the left side of the Newsletters Overview page, click the Newsletter Lists link.
  3. At the Newsletter Lists page, click the Create Newsletter List button or the Edit List Settings link to the right of the newsletter list you wish to syndicate.
  4. If this is a new list, enter the newsletter list information.  See How do I create a newsletter list? for information about these fields.
  5. Under the List Syndication field, select the radio button for This list will use the following list as a source of issues.   In the drop-down, you will see a list of newsletter lists that your parent organization has set to syndicate.  Select a newsletter list from which to receive content.
  6. If this is a new list, click the Customize list layout button to determine the look of the newsletter issues for this newsletter list.  See How do I create a newsletter list? for information about these options.
  7. When you have finished making your layout selections, click the orange Select Layout button.
  8. Click the Save Changes button to save your newsletter list.

Creating a newsletter issue and distributing it to child organizations (Parent Organization):

  1. The parent organization can now create a new newsletter issue under the newsletter list.  See the How do I create and edit a newsletter issue?  page.
  2. From the Parent’s LibraryAware account, access the Newsletters section by selecting Newsletters from the top of the LibraryAware page.
  3. On the left side of the page, click the Newsletter Lists link.
  4. Click the View Issues link under the newsletter list.
  5. From the list of newsletter issues, click the Distribution link to the right of the issue you want to send to your child organizations.
  6. Click the Create Distribution button.
  7. From the Create Distribution form, select the Schedule checkbox if you want to set the date for the newsletter to distribute to the child organization’s subscribers.  Select the date and time.
  8. Click the Begin Distribution button.
  9. The newsletter will be distributed to any child organizations that have been set up to receive the newsletter.  

Make edits to a syndicated newsletter (Child Organization):

  1. The child organization can access the distributed newsletter by selecting the Newsletters link at the top of the screen.
  2. At the Overview page, you see find the distributed newsletter in your list of Current Newsletter Issues.  If a send date was scheduled for the newsletter, you will find it by clicking Show: Scheduled.  If no send date was selected, the newsletter will appear in the list of draft issues (Show: Draft).
  3. To edit the newsletter, click the pencil icon to the right of the newsletter issue name.  See How do I create and edit a newsletter issue? for more information.
  4. To schedule or reschedule the newsletter, click the Create Schedule or Reschedule link.  See How do I schedule a newsletter issue to send to my subscribers?  For more information.

Creating & Using Newsletters

  1. How do I create a newsletter list?
  2. How do I edit a newsletter list?
  3. How do I create a newsletter from an EBSCO or NoveList alert?
  4. How can I see a list of my newsletter lists?
  5. How can I see which newsletter lists receive syndicated content?
  6. What are starred Newsletter Lists and how do I manage them?
  7. How do I sign up to receive notifications for Advance Lists or Draft NextReads newsletters?
  8. I only want to receive notifications for specific NextReads Newsletter Lists. How do I set this up?
  9. How do I deactivate a newsletter list that is no longer in use?
  10. How do I view the list of NextReads newsletters that are available for editing?
  11. How do I create and edit a newsletter issue?
  12. How are the colors in my color swatch used in the newsletter?
  13. How do I add a book to my newsletter?
  14. How can I add a blank book record to my newsletter if the book is not in the LibraryAware database?
  15. How can I add an e-book record to my newsletter?
  16. How do I add an audiobook to my newsletter?
  17. Is there a way to embed a video in my newsletter?
  18. How do I change the branding set used in a newsletter issue?
  19. How do I edit the header of my NextReads newsletters?
  20. How do I set up and edit catalog links for my NextReads newsletters?
  21. How can I check the catalog links in my newsletter?
  22. How do I print newsletters?
  23. How do I copy a Newsletter Issue?
  24. How do I view a list of my draft newsletter issues?
  25. How do I send a test email for a newsletter issue?
  26. How do I schedule a newsletter issue to send to my subscribers?
  27. How do I change the “Reply To” email address for my newsletters and other emails?
  28. How can I see a list of the newsletters that are scheduled to be delivered?
  29. How can I view a list of newsletter issues that have been sent to subscribers?
  30. How do I cancel or reschedule the delivery of a newsletter?
  31. What is the URL for my published newsletter?
  32. How can I get the permanent link to a newsletter?
  33. How can I embed a newsletter issue on my website?
  34. How can I view the list of subscribers to a Newsletter List?
  35. How do I view statistics on my newsletters and newsletter lists?
  36. How can I get a report of the newsletter issues sent for my library?
  37. How can I get subscriber activity report?
  38. Can our patrons subscribe to feeds of our newsletter lists?
  39. How can a parent organization distribute a newsletter to a child organization?
  40. What is the NextReads Advance List and how do I view it?
  41. How do I order Advance List items from Baker & Taylor?
  42. At the Advance List, how do I flag a title for deletion?
  43. My Advance List export file is not displaying properly when I open it. What do I do?

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