How do I create items in the Lists editor?

Note: Section Layouts are not used in templates that have the Reusables menu on the left. See the Reusables page for information on these templates.

LibraryAware's Lists editor has Section Layout templates.  These templates use the same Editor as newsletters and e-blasts.  Using the Add New menu, you can easily add text areas, multiple books or AV records at once and other fields.

To find Section Layout templates, use the Print: Lists section then type “section layout” in the Search box above the list of templates. 

Name and Save the ItemAdd a QR code


To name and save the item:


See the How do I name Items? page. 

To add/edit a title, section header, or existing text area:

  1. Highlight the current or placeholder text in the section header or text area.
  2. Type in your new text.  

To insert or replace an existing field:

  1. With your mouse, click on the field to view the options menu.
  2. Click the Change button.
    1. Any content of this type (books, AV records, events, e-resources) previously used in this promotion will be listed.
    2. If you want to use a new item, search for the information that you want to add, using the search box at the top of the window.
      • Book – Search for a book by keyword, or use the Search drop-down to search by author, title, or ISBN.  Book information is retrieved from our Book Index with Reviews database.  Note that an ISBN search will retrieve only that specific edition.
      • AV – Search for an AV record by keyword, or use the Search drop-down to search by title or UPC.  AV information is retrieved from our Book Index with Reviews database.
      • E-Resource - If your LibraryAware administrator has added e-resources to your account, you can search for them by name.
      • Event – If you use Evanced Events for your library’s calendar, you can search for an event by name.  Note: Your library’s LibraryAware administrator must add the Evanced Feed URL to your Basic Settings for this to be enabled. 
    3. Click Use this to add the Reusable information to your Item.
  3. When you add a book or AV records to your Item, the title will automatically link to the record in your catalog (based on the Catalog Link Formats entered at the Basic Settings page).  See below for more information on adding and editing catalog links. 


To add additional fields (including section headers, text areas, and book and AV Reusables, etc.):

  1. Click on the field of your Item that is just above where you want to add another field.  The options menu will pop up. 
  2. Click the Add New drop-down to see a list of the field types that can be added. Note: The options in this drop-down menu will vary based on the template used for the Item. 
  3. Move your mouse over a field type to see the available layouts.
  4. Select a layout option from the drop-down.  
  5. If you select a book, AV, community partner, e-resource, or event field, you will be prompted to select or search for the information.   Click Use this to add the information to your Item.
  6. The field or Reusable will be added below.
  7. As you add your fields, keep in mind that space in the template is limited.  Please make sure your fields do not run off the page.

To add multiple books/AV records at once:


Some templates will allow you to add multiple books or AV records at one time.
  1. Click on the field of your Item that is just above where you want to add your additional records.  The options menu will pop up.  
  2. Click the Add New drop-down.
  3. From the Multiple Records option, select Books by ISBN or AV Records by UPC.
  4. Type or paste in your ISBNs/UPCs, separated by either commas or hard returns.
  5. Select the layout to use for your records.
  6. Check “Clear this zone before rendering my records” if you want to remove all existing records from the area/column where you will be importing records.
  7. Click the orange Add button.
  8. The records (with jacket, title, author, and description) will be added below.

To import records from a newsletter:


You can add events, books, AV records, and e-resources from one of your newsletters, to your promotional item.
  1. Click on the field of your Item that is just above where you want to add your additional records.  The options menu will pop up.  
  2. Click the Add New drop-down.
  3. From the Multiple Records option, select Records from Newsletter.  This will open a window to select your records.
  4. From the drop-down menus, select the Newsletter List and Newsletter Issue.
  5. Click the Select My Records button.
  6. A list of the records found in that newsletter issue will display.  Use the checkboxes to the left of each record, to select the records that you would like to add.  Note, the records will be added to your Item in the order that they appear in the newsletter issue.
  7. Click the Select how these records will be displayed button.
  8. For each type of record, use the drop-down to select the desired layout.
  9. Check “Clear this zone before rendering my records” if you want to remove all existing records from the area/column where you will be importing records.
  10. Click the Import my records into this zone button.
  11. Your records will be added to your Item.

To import content from your NoveList or EBSCO folder:


If you would like to have your LibraryAware account configured to allow you to add items from your NoveList or EBSCO folders, please contact LibraryAware Support.

Note: Before you can add from your folder, you must have a personal account in NoveList or another EBSCO databases.  Your personal account must include folders with books or articles, from which LibraryAware will pull content.
  1. Click on the field that is just above where you want to add your additional records.  The options menu will pop up.  
  2. Click the Add New drop-down.
  3. From the Multiple Records option, select Items by Folder.
  4. Enter the username that you use to login to your NoveList or EBSCO folder.
  5. Enter the name of the folder that you want to import from, or leave this field blank to add from your default folder.  Note that the name of the folder must be entered exactly as it appears in your NoveList or EBSCO personal account.  
  6. Click the Select my items button.
  7. A lists of items in that folder will display.  Use the checkboxes to select the exact records that you want to import.  Or click the checkbox beside the folder name to select all.
  8. Click the Select how these items will be displayed button.
  9. Use the drop-down to select the desired layout for the records you are importing.
  10. Check “Clear this zone before rendering my records” if you want to remove all existing records from the area/column where you will be importing records.
  11. Click the Finish button.
  12. The content from your folder will be added below.

To delete fields from Item:

  1. Click on the field (section headers, text boxes, Reusables) you would like to delete to view the options menu.
  2. Click the Delete icon. 
  3. The field will be removed from your Item.

To move fields in your Item:

  1. Click on the field you would like to move to view the options menu.
  2. Click the Re-order icon.
  3. The field will be highlighted in blue.  Using your mouse, drag the field to another part of the Item.
Note: Fields from one column or page cannot be moved to a different column or page.

To change a jacket image in your Item:

  1. Click on the jacket image.  The image editing toolbar will appear at the top of the Editor.
  2. Click the Swap Image icon.
  3. The Image Selector window will open with the Book Jackets tab selected.  Search for a book and click the Select Jacket button.  Note that you can also select an image from the other tabs at the Image Selector window.
Note: To remove the book jacket from a book field, you will need to delete this field and add the “Book without jacket” layout.  See information on adding additional fields above.


To edit a catalog link or the preferred link type:

Note: If catalog linking is already set up for your organization, catalog links will automatically be included in your Items when you add books and AV records.  
  1. Use your mouse to insert your cursor at any place in the text of the linked book or AV title.
  2. Click the Add/Edit Link icon in the formatting toolbar.
  3. Change the information in the Title, Author, or ISBN field, to match the information in your catalog.
  4. At the Preferred Catalog Link field, you can select a different type of catalog search.
  5. Click OK to change the link.
  6. Test all catalog links before posting or sending the Item.  

To add/edit other types of links:

  1. Highlight the text you want to link or place your mouse cursor where you want to add the link.  To edit a link, highlight your existing link or link text.
  2. From the formatting toolbar that appears at the top of the Editor, click the Add/Edit link button.
  3. To link to a book:
    1. Click the Select Book button.
    2. Search for the book from the search bar.  You can use the search option drop-down menu to select the type of search.
    3. Select the book by clicking Use this book.
    4. Change the information in the Title, Author, or ISBN field, to match the information in your catalog.
    5. At the Preferred Catalog Link field, you can select a different type of catalog search.
    6. Click OK to add the link.
  4. To link to an e-resource:
    1. Select the E-Resource tab at the Add/Edit Link window.
    2. Click the Select E-Resource button.
    3. Select the e-resource you would like to link to by clicking Use this e-resource.
    4. From the drop-down menu, select the Link Format that you want to use.  
    5. When you select the Link Format, you will be asked to enter the required parameters for that link prototype, for example the generic search query.  
      Note: Your link prototypes were defined at the E-Resources  page under Admin.
  5. To link to an uploaded file:
    1. Select the Uploaded File tab at the Add/Edit Link window.
    2. Click the Choose File button.
    3. Find and select the file on your local computer.
    4. Click Open.
  6. To link to custom URL:
    1. Select the Custom tab at the Add/Edit Link window.
    2. Enter the URL for your link.  Make sure to include “http://” or “https://”.
  7. To add a mailto: link that will open an email to a particular email address (email will open in the default email client for the user):
    1. Select the Mail To tab at the Add/Edit Link window.
    2. In the Recipient field, enter the email address for your link.
    3. Enter a Subject and/or Body that will appear in the email by default.
  8. Click the OK button to add your link to the Item.  If no text was selected for your link, the file name (for links to uploaded files) or the full URL (for custom links and e-resources) will display.

To edit the text in a Reusable field:

  1. To change an annotation or information in a Reusable field, highlight the text making sure not to include extra spaces before or after the text.
  2. Enter the new text, or click the backspace or delete key on your computer to remove the text.

To format the text of your Reusables:


Reusable text must be converted to rich text before you can format it using the full formatting options in the toolbar.
  1. Click on the Reusable field to view the options menu.
  2. Click the Convert To Rich Text icon.
  3. Click the Enter Rich Text Mode button in the pop-up window.
  4. Now you can highlight the text you want to format and use the formatting toolbar at the top of the Editor.

To change the colors used in your Item:


To change the font and font color used:


See the How do I change the font and font colors used in my Item? page.

To add images to your Item:

  1. Click on the field of your Item that is just above where you want to add your image.
  2. Click the Add New drop-down. 
  3. Move your mouse over the Custom Section option from the drop-down.
  4. Select one of the image layout options.  
  5. The image placeholder boxes will be added to the Item.
  6. Click on the image placeholder to display the image editing toolbar at the top of the Editor.
  7. Click on the Swap Image icon from the image editing toolbar to open the Image Selector.
  8. There are four tabs at the Image Selector window. 
    • From the Images tab of the Image Selector window you can view all LibraryAware images and any images your library has uploaded.  
      • Keyword(s) search: Search for images tagged with specific keywords.
      • Only images in this promotion: Check this box to display only the images that have already been saved in this Promotion.
      • Filter by Organization: If you have access to multiple organizations' LibraryAware accounts, you can choose which organization's images are displayed.
      • Source(s): By default, all images (LibraryAware stock images and your library’s uploaded images) will be displayed. You can Exclude Stock Photos (i.e. show only your library’s images), or show Only Stock Photos (i.e. exclude your library’s images).  
      • Sort by: You can sort by Name Ascending or Descending or by Date Uploaded Ascending or Descending.
      • Select an image from your computer: Click this button to locate and open an image from your local computer.  Your image will be uploaded to LibraryAware.
      • URL for online image: If you locate an image online, you can right-click on the image to copy the image location.  You can then paste the URL for the image into this field.  Click Upload to upload it to LibraryAware.
    • From the Promotional Items tab, you can view and add thumbnails for an Item your library has created. 
      • Search: Search for an Item by name.
      • Only items in this promotion: Check this box to display only the thumbnail images for Items in this Promotion.
      • Sort by: You can sort by Name Ascending or Descending or by Date Uploaded Ascending or Descending.
    • From the Book Jackets or the AV Cover Art tab you can search for a jacket image to add.
      • Search: Use the drop-down menu to select a field to search, then enter your search terms.
  9. Hovering over an image will display more information about the image.
  10. Click Select Image or Select Jacket to insert that image in your template. 
  11. The new image will replace your original image. For information on editing your image, see How do I edit my image?.
See How do I edit my image? for more information.

To add a QR code to your Item:


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