Reusables

When you create an Item, the first thing you must do is add your Reusable records.  Reusable records allow you to insert information from an existing Item into another Item within that Promotion, in just a few clicks. Once you enter event, book, or e-resource information in one Item, it will be saved as a Reusable record for future use within the same Promotion.

See this video tutorial for more information on Reusables:



To add Reusable information to your Item and Promotion: 

  1. Access the Editor by creating a new Item.
  2. In the left column of the Editor, you will first be asked to enter a headline and/or other details for the Promotional Item.   Note: Not every template will contain a Headline.
  3. Scrolling down the left column of the Editor, enter information for all the Reusables in your Item by clicking the Select button under each Reusable in your list.
    Note: The Reusables available in your Item will be determined by the template you selected.  
  4. If you have used Reusables in other Items in this Promotion, they will be listed in the Select Reusable window with the label “In use.”   
  5. If you want to use a Reusable that has not been previously used in this Promotion, search for the information that you want to add using the search box at the top of the window:
    • Book/AV Record Search for an item by keyword, or use the Search drop-down to search by another field.  Record information is retrieved from our Book Index with Reviews database.  If you have trouble finding the book you are looking for, try searching by ISBN (without spaces or dashes, for example search "9780345536884") or try using the Boolean operator "AND" in a keyword search to search by title and author last name (for example, search "The Litigators AND Grisham").  For more help, see What if I have trouble finding the book that I want to add to my Item or newsletter?.
    • Event – If you use Evanced Events for your library’s calendar, you can search for an event by name.  Note:  Your library’s LibraryAware administrator must add the Evanced Feed URL to your Basic Settings  for this to be enabled.  
    • E-Resource – If your LibraryAware administrator has added e-resources  to your account, you can search for them by name.  
    • Community Partners – If your LibraryAware administrator has added community partners to your account, you can search for them by name.
  6. Click the Use this book (or Use this event or Use this e-resource) button to add the Reusable information to your Item.  The Reusable information will be displayed in the left column of the Editor.  Enter any changes to the Reusable in this form.
  7. Also, from the Select Reusable pop-up window, you can manually enter the information for book or event Reusables.
    • Click the Add a blank button in the Select Reusable window.
    • The left column of the Editor will open a form to enter the details.  Enter the information for the book or event.
  8. When the information for all of your Reusables has been entered, click the Save Reusables and Edit Content button at the bottom of the left column.  You will proceed to the full Editor and your Reusable details will be converted to regular text to be edited and formatted.

To replace Reusable information:

  1. Once you have created your Item and added and saved all of your Reusable Content, the Reusable details will be converted to regular text.  They will no longer act as Reusables.  
  2. From the Editor, highlight and delete the text for the Reusable you want to replace.
  3. Place your cursor where you want the new Reusable added.  
  4. Click the Insert Reusable drop-down button in the formatting toolbar.
  5. Use the menu to find the Reusable and Reusable field that you want to add.
  6. Select the Reusable field to add it to your Item as regular text.
  7. Continue to add all of the Reusable fields you like.
  8. Use the Text Style drop-down in the formatting toolbar to add Text Styles to your Reusable fields.

To insert a new Reusable field in your Item:

  1. From the Editor, place your cursor where you want to add a Reusable field.
  2. Click the Insert Reusable drop-down at the top of the Editor.
  3. Use the menu to find the Reusable and Reusable field that you want to add.
  4. Select the Reusable field to add it to your Item as regular text.


Related Articles:

How do I enter or edit text in the Editor?



Editing Items

  1. About the Editor
  2. How do I create Print Items using Section Layouts?
  3. How do I create and edit an e-blast?
  4. What is the difference between a newsletter and an e-blast?
  5. Reusables
  6. What if I have trouble finding the book that I want to add to my Item or newsletter?
  7. How do I enter or edit text in the Editor?
  8. How do I change or add an image in an Item?
  9. How do I swap a book or AV jacket image?
  10. How do I add newsletter content to my Print Items and E-blasts?
  11. How do I add content from my NoveList folder to my Items?
  12. How do I add content from my EBSCO folder to my Items?
  13. How do I edit my image?
  14. Can I insert a promotional item as an image in another item?
  15. How can I add ‘word art’ to my Item in LibraryAware?
  16. How do I name Items?
  17. How do I create two-sided Items?
  18. How do I change the colors used in my Item?
  19. How do I change the font and font colors used in my Item?
  20. What if my library wants to use a font that is not available in the Editor?
  21. How do I add a link to an Item?
  22. How do I add a QR code to my Item?
  23. Why doesn’t my QR code scan correctly on my printed Item?
  24. How do I create a clickable button and add it to my Item?
  25. How do I change the branding set used in an Item?
  26. How do I save my Item?
  27. How do I save my item as a PDF?
  28. How do I copy an Item?
  29. How can I move an Item from one Promotion to another?
  30. How can I share my Item so a coworker can review?
  31. How do I review an Item that a coworker shared?
  32. How can I undo an action in the LibraryAware Editor?
  33. Can a link embedded in an email link to anything?
  34. How do I preview my Item?
  35. Why is my preview blank?

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