Managing Users: FAQs
How do I view and manage the users for my organizaton?
What are the different user roles?
How do I add new users?
When I add a user, how can I get the user's name to display?
Why isn’t there a checkmark in the Confirmed column for some of the users I added?
How do I edit a user's role?
How do I remove a user?
How do I view and manage the users for my organizaton?
Vew and manage users from the Organization Access page. Only users with the role of Administrator can access this page.
![Image: https://libraryaware.uservoice.com/assets/238269211/LibraryAware%20interface%20with%20ADMIN%20link%20selected%20and%20Organization%20Access%20page%20open..png](https://libraryaware.uservoice.com/assets/238269211/LibraryAware%20interface%20with%20ADMIN%20link%20selected%20and%20Organization%20Access%20page%20open..png)
![Image: https://libraryaware.uservoice.com/assets/238271212/The%20Users%20with%20access%20section%20or%20the%20Organization%20Access%20page%20lists%20all%20current%20users..png](https://libraryaware.uservoice.com/assets/238271212/The%20Users%20with%20access%20section%20or%20the%20Organization%20Access%20page%20lists%20all%20current%20users..png)
![Image: https://libraryaware.uservoice.com/assets/238269211/LibraryAware%20interface%20with%20ADMIN%20link%20selected%20and%20Organization%20Access%20page%20open..png](https://libraryaware.uservoice.com/assets/238269211/LibraryAware%20interface%20with%20ADMIN%20link%20selected%20and%20Organization%20Access%20page%20open..png)
Current users will be listed under Users With Access.
![Image: https://libraryaware.uservoice.com/assets/238271212/The%20Users%20with%20access%20section%20or%20the%20Organization%20Access%20page%20lists%20all%20current%20users..png](https://libraryaware.uservoice.com/assets/238271212/The%20Users%20with%20access%20section%20or%20the%20Organization%20Access%20page%20lists%20all%20current%20users..png)
What are the different user roles?
Assign each user a role to define their level of access.
ADMINISTRATOR
- Create, edit, and publish (email, social posts, etc.) items.
- Create and edit folders.
- Access and modify Admin settings, add users, and view system activity for the organization.
- Access and modify Opt-In Page links.
PUBLISHER
- Create, edit, and publish (email, social posts, etc.) items.
- Create and edit folders.
- Create and edit organization templates.
EDITOR
- Create and edit print items. *No ability to publish.
- Create and edit folders.
VIEWER
- View and print items. *No ability to create, edit, or publish.
How do I add new users?
Users are added by sending an email invitation from LibraryAware. You can have as many users as you want and need in LibraryAware (bonus: you can set their access levels), so get inviting! See our step-by-step instructions.
![Image: https://libraryaware.uservoice.com/assets/238270783/Organization%20Access%20page%20in%20LibraryAware..png](https://libraryaware.uservoice.com/assets/238270783/Organization%20Access%20page%20in%20LibraryAware..png)
When you invite a new user to collaborate on LibraryAware, they receive an email invitation with an account activation link. The user must click on the link then enter their name and create a password in order to access LibraryAware.
Once a user has completed activation, their name will appear in the list of Users With Access at the Organization Access page.
Once a user has completed activation, their name will appear in the list of Users With Access at the Organization Access page.
![Image: https://libraryaware.uservoice.com/assets/238271431/Once%20a%20user%20has%20completed%20account%20activation,%20their%20name%20will%20appear%20under%20Users%20With%20Access..png](https://libraryaware.uservoice.com/assets/238271431/Once%20a%20user%20has%20completed%20account%20activation,%20their%20name%20will%20appear%20under%20Users%20With%20Access..png)
When you invite a new user to collaborate on LibraryAware, they receive an email invitation with an account activation link. The user must click on the link then enter their name and create a password in order to access LibraryAware.
Once a user has completed activation, a checkmark will appear in the list of Users With Access at the Organization Access page.
Once a user has completed activation, a checkmark will appear in the list of Users With Access at the Organization Access page.
![Image: https://libraryaware.uservoice.com/assets/238271392/Confirmed%20checkmarks%20for%20users%20who%20have%20completed%20their%20account%20activation..png](https://libraryaware.uservoice.com/assets/238271392/Confirmed%20checkmarks%20for%20users%20who%20have%20completed%20their%20account%20activation..png)
Change an existing user's role at the Users With Access section of the Organization Access page. Just look for the pencil icon!
See our step-by-step instructions for more details.
![Image: https://libraryaware.uservoice.com/assets/238271245/Edit%20a%20user's%20role%20under%20the%20User's%20With%20Access%20section%20of%20the%20Organization%20Access%20page..png](https://libraryaware.uservoice.com/assets/238271245/Edit%20a%20user's%20role%20under%20the%20User's%20With%20Access%20section%20of%20the%20Organization%20Access%20page..png)
Remove users at the Users With Access section of the Organization Access page. Just look for the shield/minus sign icon!
See our step-by-step instructions for more details.
![Image: https://libraryaware.uservoice.com/assets/238271251/Remove%20users%20under%20the%20User's%20With%20Access%20section%20of%20the%20Organization%20Access%20page..png](https://libraryaware.uservoice.com/assets/238271251/Remove%20users%20under%20the%20User's%20With%20Access%20section%20of%20the%20Organization%20Access%20page..png)