How do I archive an Active Promotion?

Active Promotions are those that your organization is currently working on, while Archived Promotions are those that you are no longer working on. By archiving a Promotion, you will remove it from your list of Active Promotions and you will prevent your organization’s other users from editing or adding to it.

Note: You cannot view Items from an archived Promotion.  To view an archived Promotion's Items, you must un-archive it.  

To archive an Active Promotion:

Note: Users assigned to the Viewer role will be not able to archive a Promotion.

  1. Click Promotions in the menu at the top of the LibraryAware screen.
  2. A page of Active Promotions will display.  From the list there, find the Promotion that you would like to archive.
  3. Under the Promotion, click the Archive Promotion link.
  4. You will be asked if you are sure that you want to archive this promotion. Click Yes.

To view Archived Promotions:

  1. Click Promotions in the menu at the top of the LibraryAware screen.
  2. Above the list of Promotions, click the Show: Archived button.
  3. A listing of Archived Promotions will display.  For each Promotion in the list, you will find: 
    • The number of documents or Items created for the Promotion.
    • The number of Items that had been published. 
    • The date that the Promotion was created.  
    • The user who created the Promotion.
    • The date the Promotion was last updated.
    • The user who last updated the Promotion.
  4. You can search for a Promotion by name using the Search box or filter your list to show only the Promotions you created using the Show only my promotions checkbox.

To un-archive a Promotion:

Note: Users assigned to the Viewer role will be not able to un-archive a Promotion.

  1. Click Promotions in the menu at the top of the LibraryAware screen.
  2. Above the list of Promotions, click the Show: Archived link.
  3. A listing of the Archived Promotions will display.  Find the Promotion that you would like to archive.
  4. Under the Promotion, click the Un-Archive Promotion link.
  5. The Promotion will be moved back to the Active Promotions list.  Click the Show: Active link above the list to view the Active Promotions list.

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